Live events can be daunting. They have to be planned and executed to perfection. However, things are going to have speed bumps along the way so planning things properly and hiring audio visual rentals is paramount. Here are some mistakes that you need to avoid when it comes to live event productions.
Not Checking Everything Before The Event
A live event is something even more technical and hard to execute than any other event and the reason is that everything is so spontaneous. You don’t know how things will go, how the audio-visual aspect of things will work, how everything will be in sync and so on. So, this can be really scary to deal with. But if you have everything prepared, then you know that you won’t run into something you’re not expecting.
When it comes to live events, there is a lot of prep involved and if you’re not doing just that, then it can lead to problems you didn’t even know existed. This is why prep and handling everything 10 or even 20 times before the event is crucial.
You don’t want anything to slip through the cracks. With live events, there are things being looked at even till the end, before the actual event, so you want to ensure that you’re not taking things too lightly, because that will not be good.
Not Executing Technical Rehearsals
Performance or speaking rehearsals are one thing. Technical rehearsals are a whole different thing and if you’re not doing it right, then you’re in great trouble. You want to hold technical rehearsals before the event and it’s better if you can do it a couple of times.
See, with live events, there are a lot of components that need factoring in. From the sequence to the beat and everything being in coordination, it takes a lot of effort. So, the point of a technical rehearsal is getting everything down to perfection. This is going to save your event from being a bust.
Not Communicating
Communication is super important when it comes to live events. If you think that there is nothing to a live event, then you’re wrong. There is a whole communication and technical team on standby, and they are scrambling to make the end result perfect as they can manage.
This is why you don’t want to go down the no-communication route. This isn’t something that you can afford if you want your event to be a success. This is why you want to always pass things through and double-check if they’re right or not. That is what makes a live event that much better.
Playing It By Ear
Live events are anything but random. If you think that everything is randomly scripted and people are just going with the flow, then you’re wrong. The entire event timeline is planned, discussed and rehearsed in advance.
So, you don’t want to make the mistake of playing things by ear, because that will be anything but beneficial. You want to, instead, plan everything from the start, all the way to the end of the event. That is how you know that things will be perfect and there won’t be any awkward pauses.
Not Reeling The Audience In
Live events, as good as they need to be execution wise, also need to be entertaining. This might be a given, but you don’t want to lose yourself in the planning phase only. You want to ensure that you’re doing everything you can to cover all of your bases.
You want the event to be entertaining, immersive, and attractive. That is how the audience will have fun. You can’t expect people to just have a jolly time on their own. There needs to be some sort of thing or that punch to reel them right in.
Not Having Backup Plans
This is probably something that is really impossible, aside from rehearsing the event, but having backup when it comes to technical equipment is key. These are machines at the end of the day, and you don’t want anything to break down on you and take the event down with them. That is not going to end up well.
So, you want to ensure that you’re choosing things and then also taking backups just to be safe. Normally, things will go smoothly, but it’s still better to be safe than sorry. And if you have hired professional event production services MD who know their stuff, you won’t have to worry about it because they always ensure to have backups.
Not Keeping Direction In Mind
Live events are a success when they’re planned and then directed the right way. There can be a million different ways of directing an event, but there is only one right direction and that is what you want to nail. Your event script might be killer, but if it is not paired with amazing direction, then it can quite easily go down the drain, and that is not what you want.
So, make sure that you’re focusing on how the event is going to unfold, kind of like a movie. It should be an entertaining event down to the last second.
Not Having Enough Staff
Being understaffed when your event is about to go live can really be a bust and you don’t want to scramble around at the last minute trying to get everything done. This is why you always want to have extra people on the side. Just like how you want backup equipment, you also want to ensure the same with the team.
Circumstances can happen and no one likes them but that doesn’t mean that you have to wallow over it. This is why being prepared will save you from a lot of trouble in the end.
Not Taking Feedback Seriously
If you’ve done a couple of live events before and just can’t find that one thing you think is lacking or not roping people in, then you don’t need to ask yourself. Ask your audience this specific question in the form of feedback. Feedback might be something that makes people’s eyes roll, but it can be that hidden treasure trove in a bunch of words.
If you don’t take feedback seriously and don’t account for the mistakes or lacks in your event, then you can never have a successful event. If you’re not giving the people what they want, then they will not give you what you want either.
Choosing The Wrong Location
When it comes to a live event, the location and the venue matter the most. You can’t expect to fit the event into any place. You want things to be perfect, as far as visuals, acoustics, and even accessibility.
This is something that you might think is mundane, but it is actually not and it will make all the difference. The right event venue with the right additions will take your event to the skies or right underground.
Conclusion
Live events are nerve-racking, not just for the performers or people in front, but for the team behind the curtain too. Work with reputable live event production companies Maryland to avoid mistakes and host a successful live event.
